Matter Administrator

A fantastic opportunity to join a fast paced, Finance administration function at a leading global law firm, supporting both fee earners and wider finance teams with Client/Matter inception and billing. 

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working.  Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the role

The Matter Administrator role forms a central cog within the wider Finance function at CMS. It is a fast paced, dynamic position, constantly evolving to meet the firm, and its clients, requirements. The successful candidate will be responsible for the following: 

• Maintaining client and matter data integrity within the CMS billing system (Elite 3E), including hourly charge out rates for Fee Earners.

• Vetting new client and matter requests against a multitude of Risk & Compliance, Finance & Client specific rules, before ensuring the accurate and timely transfer of the data into the billing system.

• Prioritisation of different workstreams through use of a ticketing system (Enate) to ensure both team and firm Service Level Agreements (SLA) are met.

• Liaising with Partners, Fee Earners and other Finance functions around the globe to facilitate a seamless process from Client/Matter inception to billing and ultimately cash collection.

• Assisting the Commercial Finance team by maintaining panel rate agreements with key clients and conducting yearly rate increases to ensure profitability including any subsequent reversals where the increase has been rejected.

• Working with other CMS data teams to cleanse the billing system of historic inaccurate/duplicated data 

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Promote a culture of mutual understanding through effective communication both within CMS and with our clients.

• No legal experience or qualification is required, the position is equally, if not more suited to those with a Finance/data background

• Strong attention to detail, with a belief that accuracy and data integrity is important

• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner

• Solid understanding of basic Maths & Microsoft Excel – ability to manipulate monetary amounts (currency conversions, percentage increase/decrease etc.)

• Able to analyse letters, emails and spreadsheets etc. pick out the key points and identify errors/trends

• Proven ability to work to tight deadlines (hours not days) and prioritise workload to ensure SLAs for multiple workstreams are consistently met

• Desire to ask questions, think outside the box, problem solve and suggest ways to simplify processes/data

• Willing to perform routine data cleansing tasks

• Confidence to make own decisions and take responsibility for them

• A desire to grow their knowledge and skills in the Finance function, supporting management and wider business

What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

•    Competitive basic salary (reviewed annually)
•    Flexible, hybrid working policy
•    Generous bonus scheme
•    Up to 25 days holiday (rising to 28 days with service)
•    Holiday exchange scheme
•    Private medical insurance
•    Enhanced parental leave
•    Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us.  In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field. 
 
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
 
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break. 
 
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.
 
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact Becky Lowe at TalentAcquisition@cms-cmno.com who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions. 

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

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