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Business Services
24000204 Requisition #

CMS is looking for a Legal PA in our London office.

About CMS

 CMS is a Future Facing firm with more than 70 offices in over 40 countries and 5,000+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of working.  Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the Role

About the role
Working as part of the float team who support 5 practice groups across the London office providing you with a broad base of responsibilities. You will have proven strong PA experience, preferably working within a Law firm providing support at Partner level and have strong organisational skills. You will be confident in meeting the frequent changes and challenges that are consistent within a float role with the understanding that strong communication with those you will be supporting is fundamental.
Key Responsibilities including:
•    Diary management - anticipating and managing all areas of diaries
•    E-mail management, checking prioritising and summarising e-mails on a daily basis and reporting on and creating action points
•    Time management – ensuring fee earners time and narratives are inputted daily
•    Drafting correspondence as required
•    Comprehensive travel arrangements including sourcing and booking hotels and transport on our online booking tool
•    Establishing own administrative systems
•    Efficiently managing own workload and being proactive with the ability to work on own initiative
•    Becoming adept at proof reading and quality checks on all work produced
•    Building good working relationships with colleagues
•    Establishing rapport with clients
•    Becoming adept at using CMS CMNO systems and office equipment
•    Becoming familiar with legal terminology of practice area
•    Establishing relationships with clients and anticipating their needs
•    Understanding firm’s culture and goals
•    Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required
•    Demonstrates an understanding of the end-to-end billing process and Elite (Financial System) and liaising with billing team, producing the relevant documentation
•    Assisting across practice groups/teams whenever he/she has spare capacity/as required
•    Undertaking typing as required either via dictation or by marked up handwritten changes
•    Delegating where necessary administrative tasks to administrative members of the team

About You

Experience required
• Strong PA/secretarial background at partner level
• Advanced level written and verbal skills
• 70 wpm typing skills
• Good understanding of Microsoft Office
• Skills & Knowledge
• Outlook, Word, PowerPoint, Excel, Document management system
• Positive attitude with a practical, common sense approach; resilient
• Audio and copy typing
• Excellent organisational and administrative skills
• Drafting documents autonomously
• Fee/Billing Management
• Confident with excellent communication skills, ability to relate to people at all levels
• Ability to prioritise tasks and remain calm when working under pressure
• Excellent attention to detail

Equal Opportunities

At CMS, a next-generation mindset is woven into all we do. We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive. For further information about CMS' diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.

Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.

Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.



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