HR Assistant 6m FTC

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working.  Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the role

You will be supporting the business by providing advice and guidance on the application of HR policy & operational procedure, ensuring changes are managed appropriately and accurately on the system and communicated to other functions on time. 

You will be acting as the first point of contact for HR Policy, HR Operational procedures and process queries; working closely with wider  function, providing a seamless overall service.

In this role, you can expect to get involved in a variety of work including:

·       Providing expert guidance to managers and employees in  navigating employee lifecycle changes and activities, including terminations, job changes, absences, and secondments.

·       Ensuing effective communication of any changes with employees, managers and impacted departments.

·       Primary  contact for employees & managers on the application and interpretation of HR family leave policies and procedures (e.g. maternity, adoption, paternity, shared parental leave), providing advice in accordance with current policies to ensure consistency, accuracy, and application of best practice.

·       Act as the point of  contact for employees going on family leave and provide effective support to employees throughout the family leave process (e.g. completing regular check ins, completing risk assessment, creating return to work plan)

·       Provide operational support with intercompany transfers, internal hires, adaptable working arrangements, fixed term contracts extensions & right to work checks and compliance. 

·       Assist in managing international transfers and assignments by preparing and processing the necessary documentation for employees. Help with visa applications and work eligibility checks while maintaining accurate records of employee assignments. Collaborate with the Global Mobility and Tax team to make payroll and benefit adjustments related to international movements.

·       Assist the HR Business Partnering and Employee Relations teams by providing comprehensive support on employee relations (ER) matters. This includes managing and organising essential paperwork related to ER cases, coordinating schedules for meetings and discussions, and performing PENP (Performance Evaluation and Negotiated Pay) calculations to ensure accurate compensation and performance assessments.

·       Support the HR Business Partnering team during the annual promotion and salary review cycle by gathering and organising employee data, updating records, and ensuring accuracy. Maintain confidentiality in meetings and help prepare letters for approved promotion and salary adjustments.

·       Build good working relationships with HR Business Partnering team to better understand their needs and provide ongoing case and  operational support as required.

·       Manage occupational health referrals in collaboration with managers and HR Advisors, tracking further referrals where appropriate.

·       Support the wider HR Centres of Excellence in implementing and embedding new policies and people change projects and initiatives.

·       Directly support cyclical HR activities (promotions, moderation meetings, renewal windows, end of holiday year & end of financial year activities).

·       Maintain accurate and up to date employee records, SOPs and checklists; provide written and verbal reports as required. Complete weekly & monthly reconciliation of data, generate payroll & employee movement reports.

Any other tasks as required. 

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

·     Excellent written & oral communication skills. Able to articulate best practice HR in a practical & accessible manner, both face to face & in writing. 

·      Able to build relationships across the business based on trust, respect, and service delivery. 

·      Able to thrive in a fast paced and changing environment, strong organisational skills and confident managing different priorities.

·      CIPD membership (or equivalent experience) with commitment to complete CIPD

·      Experience of interpreting HR policies, procedures, and situations in order to identify pragmatic solutions/recommendations.

·      Experience of advising and supporting managers on a range of employee relations matters to an appropriate conclusion.

·      Experience of dealing with matters confidentially and sensitively with a sound knowledge of General Data Protection Regulation.

·      Up to date knowledge of employment legislation and best practice.

What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

•    Competitive basic salary (reviewed annually)
•    Flexible, hybrid working policy
•    Generous bonus scheme
•    Up to 25 days holiday (rising to 28 days with service)
•    Holiday exchange scheme
•    Private medical insurance
•    Enhanced parental leave

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us.  In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field. 
 
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
 
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break. 
 
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.
 
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact a member of the Talent Acquisition team at TalentAcquisition@cms-cmno.com who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions. 

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

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