Billing Administrator - Glasgow/ Edinburgh

Our busy Billing Team is looking for a Billing Administrator to join a central finance resource supporting partners in dealing with pre and post-billing related administrative activities. Liaising with other finance teams to ensure the accurate and timely drafting and preparation of bills. This role is based in either our Glasgow or Edinburgh office and will require some travel in-between offices. 

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working.  Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the role

You'll be monitoring Partner & client portfolio of bills issued and ensure bills are dispatched within the firms policy timeframe
Responsibilities include but are not limited to:
• Requesting Ad-hoc proformas and generating reports 
• Amending proformas upon request and input billing guide amendments to the pre-billing system in line with the Partner/Associates requirements 
• Review time narratives for accuracy of recording, identifying and correcting typos. 
• Forwarding billing guides to alternative reviewers and editors as required in the pre-bill system 
• Dealing with volume of invoices & billing related queries 
• Liaising with all the Working Capital Support team to assist in the resolution of complex queries 
• Preparation of narratives and fee breakdowns as required 
• Preparation of covering documents for dispatch on generated bills for Partner/Associate review 
• Facilitating the dispatch of bills to clients in line with the client’s requirements where necessary 
• Liaising with the eBilling team to provide billing guidelines and portal requirements 
• Requesting Credit Notes/re-issue instructions via Finance workflow and other post billing queries 

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Promoting a culture of mutual understanding through effective communication with our clients. 
• Working to given timeframes and anticipates likely workflows 
• Consistently producing accurate work with exceptional attention to detail 
• Willing to do routine tasks 
• Self-motivated, proactive and ability to prioritise and manage own workload
• Able to use initiative, but also work well within a team
• Proficient in MS Excel and Word
• Responsible for managing own development and willing to learn
• Showing flexibility in approach
• Experience in a partnership or professional services environment with a finance background
• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner 
• Analytical skills to resolve queries

What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

•    Competitive basic salary (reviewed annually)
•    Flexible, hybrid working policy
•    Generous bonus scheme
•    Up to 25 days holiday (rising to 28 days with service)
•    Holiday exchange scheme
•    Private medical insurance
•    Enhanced parental leave
•    Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us.  In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field. 
 
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
 
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break. 
 
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.
 
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact Steve Paine at TalentAcquisition@cms-cmno.com who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions. 

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

#LI-CM1